Category: Office adminstration and management / office organisation

A file is a collection of papers or documents dealing with one person or topic The equipment in which they are kept is known as a file cover or binder Filing equipment includes file cover and filing cabinets. These are Read More …

These are equipment designed for storage of information in an organization and consists of covers, folders filing cabinets etc. They serve the following purposes protection of documents  against loss, damage and deterioration prevention of theft or unauthorized use insertion, location Read More …

Classification of files refers to the process of selecting heading under which documents are grouped or classified on the basis of common characteristics. The bases of classification are as follows: 1. Alphabetical Classification Documents are filed according to the first Read More …

Advantages of Centralized filling Leads to development of specialist filing staff. All files are controlled in one room. More supervision and control files are possible. It ensures that all correspondence about the same subjects are filed together. A Uniform system Read More …

They are first classified under headings like orders invoices correspondences etc. After this, they are filed in respective filed on the basis of classification system followed by the organization. The documents are kept for a specific period say, 5 years Read More …

Compactness-Should take up too much space especially floor space for filing cabinet Accessibility Simplicity Simple Elasticity Cross-reference Economy

Filling is a process of classifying and arranging the records so that they can obtain without delay What are the advantages (importance) of filling? Serves the purpose of ready reference. They saves time and increase efficiency Safeguard the documents against Read More …

Verification – Records can be verified whenever needed Classification – Records must be classified according to their use. Justification – Records must be maintained for some justified reasons. Information – The require information must be an available whenever needed. Elasticity Read More …

Personal records Correspondence records. Accounting records.. Other business records. Legal records

To measure the progress of the business overtime. Proper study of the position of the firm. Comparison of businesses. In case of dispute Past records, events, progresses are very necessary to decide policies and plans. Certain records are kept for Read More …