What are advantages and disadvantages of centralized and departmental filing

Advantages of Centralized filling

  • Leads to development of specialist filing staff.
  • All files are controlled in one room.
  • More supervision and control files are possible.
  • It ensures that all correspondence about the same subjects are filed together.
  • A Uniform system of filing can be established throughout the organization.

Disadvantages of Departmental filling

  • Files are quickly made available as they are not too many.
  • As every department keeps its files within, they are readily available.
  • The filing system is not so large and therefore easier to handle.
  • It doesn’t need a specialist staff for filing and this reduces costs.
  • It’s more suitable for confidential documents as they aren’t open to every member or the filing department



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