Category: Supply and transport management

Facilitates movement of goods, people, and services from one place to another. It creates employment e.g. drivers, conductors, pilots, middlemen etc. It minimizes wastage of resources where they are produced in large quantities e.g. maize plantations. Bridges the gap between Read More …

Sometimes it may not be advisable to include every stock item in the vocabulary. These items are described as NIVs (Not in the vocabulary). The NIVs include: Machine spares rarely required: these items should be kept out of the stores Read More …

Sometimes it may not be advisable to include every stock item in the vocabulary. These items are described as NIVs (Not in the vocabulary). The NIVs include: Machine spares rarely required: these items should be kept out of the stores Read More …

The following stages can be used to organize stores vocabulary. Establish a catalogue library Inspect the present systems for stocks identification Consult other interested departments like production, sales, purchasing, design etc to get their views. Prepare the originating sheets showing Read More …

When a coding operation is complete, the list of codes numbers, descriptions size etc are published in a document known as stores vocabulary. This is an encyclopaedia book containing details of stores items. There are two types of stores vocabularies Read More …

This is the use of words to explain or identify stock item. It may be simple or complex depending on the item in question. Some descriptions are long and complicated and may end up confusing stores staff. This reason makes Read More …

The process of preparing stock codes is tedious It requires a lot of memorizing It complicates the storage function further It may lead to a proliferation of jargon making it difficult for outsiders to understand.

To avoid repetitive use of long description of items To ensure accuracy in the description and identification of all items Prevent duplication of items. Provide a foundation for an efficient purchasing organization Convenient basis is formed for sorting and recording Read More …

By nature of item: This is coding of items according to their inherent characteristics. Similar items into a series of main groups then each group is further subdivided into subgroups or sections. By the end use of the item: This Read More …

Uniqueness: Each item should have one code Distinctiveness: To avoid errors, codes representing different items should be distinctive. Clarity: Codes should be entirely alphabetical or numerical. Brevity: Codes should be brief but consistent with the requirement. Expandable: Codes should be Read More …