Author: KNEC notes and Past Papers

The following stages can be used to organize stores vocabulary. Establish a catalogue library Inspect the present systems for stocks identification Consult other interested departments like production, sales, purchasing, design etc to get their views. Prepare the originating sheets showing Read More …

When a coding operation is complete, the list of codes numbers, descriptions size etc are published in a document known as stores vocabulary. This is an encyclopaedia book containing details of stores items. There are two types of stores vocabularies Read More …

This is the use of words to explain or identify stock item. It may be simple or complex depending on the item in question. Some descriptions are long and complicated and may end up confusing stores staff. This reason makes Read More …

The process of preparing stock codes is tedious It requires a lot of memorizing It complicates the storage function further It may lead to a proliferation of jargon making it difficult for outsiders to understand.

To avoid repetitive use of long description of items To ensure accuracy in the description and identification of all items Prevent duplication of items. Provide a foundation for an efficient purchasing organization Convenient basis is formed for sorting and recording Read More …

By nature of item: This is coding of items according to their inherent characteristics. Similar items into a series of main groups then each group is further subdivided into subgroups or sections. By the end use of the item: This Read More …

Uniqueness: Each item should have one code Distinctiveness: To avoid errors, codes representing different items should be distinctive. Clarity: Codes should be entirely alphabetical or numerical. Brevity: Codes should be brief but consistent with the requirement. Expandable: Codes should be Read More …

The following steps are followed in preparing store codes. Step 1 Identify the item to be coded e.g. raw materials, under a basic heading Raw materials RM Step 2 Type of raw material, e.g.; Liquids/oil RMLO Step 3 Identify and Read More …

Range of items: The larger the range of items held in stock, the more complicated and effective the code needs to be. Staff competency: Will existing staff be able to cope with the new system or will they need training, Read More …

INTRODUCTION A typical manufacturing organization has various types of materials. These types may range from raw materials, work in progress (WIP), maintenance, repair and overhaul (MRO), finished goods, high usage, medium usage, low usage, spare parts, components etc. The variety Read More …