Office premises should be located in a good area with good reputation It should be located in those area where necessary facilities e.g.electricity, water,telephone etc. Office premises should be close enough to those businesses or other concerned persons with whom Read More …
Category: Office adminstration and management / office organisation
What are the factors/reasons that may discourage organization from using alphabetical filing method
In large systems it takes longer time to find papers There is likely congestion under common names It is difficult to forecast space requirement for different letters of the alphabet There are possibilities of a document being filed under a Read More …
What are the measures that should be taken to ensure that the forms designed are suitable
The writing surface, the style of print, the paper sequence of information and method of entry should be easy for rapid completion of the form Good appearance and balanced arrangement of information of the form Adequate space should be provided Read More …
What are the reasons for choosing photocopying method to reproduce documents
Exact copies without loss of any details are obtained Quicker than duplicating or printing as no need for the preparation of the master Color copies can be obtained in some machines Large sized documents can be reduced by some machines Read More …
Outline the procedure used when handling outgoing mail
Mails should be collected from departments at a regular interval that are pre-arrangement Clerks must ensure that letters are put into the correct envelops and all enclosures attached to relevant letters Letter should be sorted according to the type of Read More …
What are the ways in which a worker can show consideration for others at work
Sharing resources and information fairly Not making unnecessary noise Taking up their work when colleagues are absent Being sympathetic to their colleagues Being respectful to colleagues Listening to other peoples opinion
What are the reasons for cross-referencing when filing documents
When more than one name is used by a person or company When correspondence may be sought under more than one name When firm is known by its initials When the name has changed
What are limitations of using carbon paper as a means of making copies of documents?
Only few copies can be made at a time Copies tend to fade with time Confidentiality may be compromised Copies may be untidy
What are the reasons for filling documents?
To preserve records for future reference To protect records against damage To provide evidence in case of any dispute e.g. in a court of law To keep the office tidy Preserve documents from wear and tear
What are benefits of using E-mail in office
It’s a fast means of communication The same message can be sent to many people simultaneously Large amount of information can be sent inform of attachment E-mail messages can be sent to the recipients mail box at any time at Read More …