The Office

The office may be defined as any place set aside for work of a clerical nature. The office may consist of a room or a building which is used for  a clerical, administrative or communicative nature. Its purpose is to serve as an administrative center of an organization comprising of departments offices responsible for their respective functions.

Functions of an office

1. Basic functions

  • Receiving information
  • Recording information
  • Preparing and arranging information
  • Giving information

2. Administrative functions

  • Form design and control
  • Selection and purchase of office appliances
  • Personnel functions
  • Safeguarding the assets
  • Planning schemes and policies
  • Maintenance of records
    Controlling of office costs
  • Development of office system and procedures
  • Public relations

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