Author: KNEC notes and Past Papers

It prevents pilferage It ensures that stock levels are maintained It minimizes the amount of capital tied up in stock It minimizes wastage of storage space

Monitor the quantities used by each department Appoint somebody to be in charge of stationery requisition Issue stationery only against a signed requisition Store stationery under right conditions to avoid wastage through deterioration Set minimum and maximum levels of stock Read More …

Ensure that every document filed has the mark releasing it for Sort papers and group them before filling Place correspondence in the correct file Arrange correspondence in chronological order with the most recent on top File daily Use a cross Read More …

The copies are neat Printers are very fast Colorized production is possible Easy to correct errors No preparation of an intermediary device Storage of data is easy e.g. flash disk

He coordinates the work in the department Monitors work progress Distributes work among staff Identifies training needs Solving work related problems Deals with staff issues e.g. discipline

By electronic scanner By using a thermal copier By using a type writer By hand writing By photographic/electrostatic processes

Name of the borrower Department of the borrower Date borrowed Date returned Name and number of the file

Interested in people Good memory Patient Tactful Well-dressed/groomed Mastery of official languages

It is a center for communication It safeguards an organizations assets It provides a place where records are kept Its a meeting place for the organizations departments or clients

Saving on time taken to perform in certain functions Less labor may be required The staff experience less fatigue Less monotony compared to manual Reduce paper work Encourages specialization Improves efficiency